Move-In / Move-Out Procedures

400–444 North Capitol Street, N.W.
Hall of the States management team is committed to ensuring a safe and efficient relocation process for all tenants. The following procedures apply to all moves or large, extensive deliveries. Tenants must review these guidelines with their moving company prior to the scheduled move date.

Failure to comply with these procedures may result in denial of access to the building or interruption of moving activities.

Scheduling Requirements

• To ensure freight elevator and loading dock availability, all moves must be coordinated with the Management Office at least 48 hours in advance. Earlier scheduling is strongly encouraged to help avoid conflicts that could delay or impact the requested move time.
• Moves must be scheduled as follows (subject to elevator availability):
  • Weekdays: After 6:00 p.m.
  • Weekends: Any time
• A tenant representative must be present during the move to coordinate with the moving company

Security and After-Hours Services

• Security personnel are available at the loading dock Monday through Friday until 10:00 p.m. at no additional charge
• Weekday moves extending beyond 10:00 p.m. and all weekend moves require additional building staff (e.g., engineer or security officer) for oversight
• Any required after-hours staffing will result in a nominal service charge billed to the tenant

Elevator Usage

• Only designated freight elevators may be used for moving
• Elevator reservations must be scheduled in advance through the Management Office
• A confirmed move time will be assigned
• Late arrivals may result in a charge of $50.00 per hour to the moving company

Protection of Building Surfaces and Flooring

• The moving company is responsible for protecting all areas along the move route, including floors, walls, doors, and elevator interiors
• Masonite runners must be provided by the moving company to protect all finished flooring along the move route
  • Masonite must be at least one-quarter inch thick
  • 4' x 8' sheets in elevator lobbies and corridors
  • 32" sheets through doors and in tenant space
  • All sections of Masonite must be taped together to prohibit sliding
• All walls, door facings, elevator cabs, and other areas along the move route will be inspected by building management and moving company personnel before and after the move
• The mover must provide and install protective coverings on all walls, door facings, elevator cabs and other areas that may be subject to damage

Liability and Damages

• Any damage to the building, fixtures, or common areas caused during the move will be repaired at the landlord’s discretion at the tenant’s expense
• Tenants are responsible for supervising their movers at all times
• The landlord assumes no liability for injury or damage to persons or property resulting from tenant move-in or move-out activities

Insurance Requirements
The moving company must carry insurance including, but not less than, the following:

1. Worker's Compensation in statutory limits for the District of Columbia with Employer Liability of $1,000,000 Each Accident, $1,000,000 Disease – Policy Limit and $1,000,000 Disease – Each Employee and proof evidencing same shall be furnished to the building management before moving any items into the building.
2. Comprehensive General Liability insurance policy shall include coverage for hazards of premises, operation, elevators, products and completed operations and including personal injury coverage part and contractual liability coverage part designating the assumptions of liability under performance of the act of moving. Such insurance shall be in limits no less than $3,000,000 per occurrence and $5,000,000 in the aggregate (single limit for Bodily Injury and Property Damage). Property damage insurance shall be in broad form, including complete operations. Coverage shall name Landlord and Managing Agent as Additional Insureds.
3. Business Auto Liability Insurance Policy shall provide minimum limits of $3,000,000 (Combined Single Limit for Bodily Injury and Property Damage). Coverage shall name Landlord and Managing Agent as Additional Insureds
4. Each moving company moving supplies, furniture, and/or equipment through this building shall secure and present to the building management Certificate of insurance reflecting these coverages 48 hours before the move takes place.
5. In addition, the moving company shall indemnify and save the landlord harmless from and against all claims, demands and causes of action of every kind or character arising from any act or omission of the moving company or the moving company's employees or agents, on account of bodily injury, personal injury, death or damage to property in any way.

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